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School of Medicine Supplemental Application Materials & Instructions

Thank you for completing the initial AMCAS application and for expressing interest in the F. Edward Hébert School of Medicine. It is admirable that so many of our nation's young people are interested in serving as military medical corps officers.

You are receiving this request for Supplemental materials Even if your verified AMCAS application has not arrived in the Admissions Office based on preliminary data before any review of your credentials. please review the list of prerequisites on the requirements page before continuing.

After ensuring you meet the application requirements please read this page fully before attempting to complete your secondary application.

Recent or Pending U.S. Citizenship

If you are able to gain citizenship prior to 1 November 2017, you may continue with the application. However, you must submit the following information to the Admissions Office immediately: the place of your hearing, the petition #, and the date of your hearing. If you are not able to gain citizenship by 1 November 2017, then your file will be deactivated. U.S. citizenship is required for commissioning purposes and cannot be waived for any reason.


All potential students must submit a digital photograph to their admissions counselor. Photographs may be submitted in JPG (preferred), PNG, BMP, GIF, or TIF format. Your picture should show you in professional dress and should focus on your head and shoulders against a neutral background (like a passport photo). Please do not take a picture of a picture as they do not turn out very well. Make sure your picture has enough resolution to clearly identify you, but please limit the size of your picture to no more than 1 MB (1024 KB). Professional photographs are not required. A "selfie" type photo is acceptable as long as the photograph is clear. Label your picture file as follows: “Lastname.Firstname.AMCAS ID.Photograph.” When you email your picture to your admissions counselor, please put “Lastname.Firstname.AMCAS ID.Photograph” in the subject line. Counselors are assigned by the first letter of your last name and will be working with you throughout the application cycle.

Photographs emails may not be opened immediately. Do not request confirmations or any other questions in your photograph email. Send your confirmation requests in a separate email, as directed in the Instructions.

Letters of Recommendation (LORs)

Letters of Recommendation need to be submitted as soon as possible, but are NOT included in the Supplemental Application material deadline. At a minimum you need a clinical letter and a premedical committee letter (if available) or two science academic letters and one non-science academic letter. Letters of Recommendation should be submitted through AMCAS Letter Writer service or directly to the School of Medicine. You do not have to list additional letters, although you are welcome to submit more if you wish.

Academic LORs

A Premedical Committee letter is required by the Admissions Committee if your school provides this service. A compilation packet from your University’s letter service will be accepted in lieu of a premedical committee packet. If you are unable to provide a committee recommendation, please include a brief explanation in the provided area of the secondary application. Three individual recommendations are required from academia if a premedical letter, or compilation packet, are not sent, (a minimum of two from recent science professors). Even if you have been out of school for an extended period of time, you must still attempt to submit academic letters of recommendation.

Clinical LOR

Each candidate must submit a clinical letter of recommendation. This letter must describe some traditional clinical activity with patients and/or health care professionals or para-professionals and may be submitted by a physician, nurse, EMT, physician assistant, or a program administrator/coordinator. You can find more information regarding obtaining clinical experience by reading Five Ways to Gain Experience Without Shadowing.

If you do not have any clinical experience, you should attempt to gain some, NOW. Be sure to submit a statement to your Admissions Counselor explaining where you are undertaking this work, the nature of the work, the number of hours (per week), and the name of the professional who will write the letter of recommendation for you detailing your performance. There is no minimum number of hours for consideration, however, more experience is always better than less. If you are unable to gain any clinical experience, you MUST submit a statement explaining in detail why you have not engaged in clinical activities.

Clinical letters of recommendation that are included in a premedical committee packet or compilation packet do not need to be submitted to AMCAS separately. There will be an area in the Supplemental Application where you must provide the clinical recommender's name, even if the letter is included in a packet.

Completing the Supplemental Application Material

Now you have read all of the instructions and requirements you can begin work on your supplemental application. The Supplemental Application Material is mandatory and is accessible via the start link below, see other links for resources for completing your supplemental application, including the essay questions which you may begin work on and then paste into the form later. Please keep in mind that those competitive candidates whose files are completed first are eligible for interview first. This increases the chance of full acceptance and lowers the chance of being placed on a waiting list. If you are invited for an interview, you will be required to provide your social security number. Completing this application late in the cycle could place a candidate at a severe disadvantage.

We look forward to receiving your completed application materials.

Submitting your Supplemental Material

There is no fee for processing supplemental applications. Before you submit your package, be sure to thoroughly review every instruction and/or attachment on the Supplemental Website. Supplemental material must be returned within three weeks from the date on the emailed notification. If you have any questions regarding your Supplemental Material you may contact your Admissions Counselor below. Counselors are assigned by the first letter of your last name and will be working with you throughout the application cycle.