COL, USAF (Ret), DC
University Instruction 1100 governs faculty appointment and promotions. Instruction 1100D applies specifically to the Postgraduate Dental College. For comprehensive explanations on processes and procedures, I refer you to these documents. However, the following summary will provide you with some basic information.
The process is initiated by nomination by a faculty member's Department Chair or Program Director. Newly assigned Department Chairs or Program Directors would be nominated by their respective Service Dean, Postgraduate Dental School (DPDS). Nomination packages consist of the following:
Current Curriculum Vitae (CV)- This is completed by the prospective faculty member. An example of acceptable format is found in Instruction 1100D (Enclosure 3, Attachment 1, page 30).
Statement of Scholarly Activities- Also completed by the prospective faculty member. An example of acceptable format is found in Instruction 1100D (Enclosure 3, Attachment 2, page 31). Examples of applicable informaton that may be included are found in Criteria for Evaluating Scholarly Activity, Instruction 1100D (pages 21-26 of Enclosure 2, Attachment 1-pg4).
Information for inclusion can be categorized into one of the following groups: Discovery and Integration, Teaching, Application, and Institutional Citizenship.
Level of accomplishment, as described in pages1100D (21-26 of Enclosure 2, Attachment 1-p4), as listed in an applicant's Statement of Scholarly Activity are used to determine the appropriate level of appointment (Assistand Professor, Associate Professor, or Professor) or suitability for promotion to the next academic rank.
The completed nomination package is forwarded to the respective service DPDS for review.
If the DPDS deems the information to be complete, the nomination package is forwarded to the respective service PDS Committee on Appointment and Promotion (CAP).
The PDS CAP consists of at least 3 faculty holding the rank of Professor. At least 2 of the members must be active military officers. The PDS CAP reviews the nomination package, makes recommendations anf forwards the package to the DPDS.
If the DPDS concurs with the PDS CAP recommendations, the package is referred to the PDC CAP.
The PDC CAP consists of at least 3 faculty holding the rank of Professor. There must be at least one representative from each of the 3 Services. At least 2 of the members must be active military officers. The PDC CAP reviews the nomination package, makes recommendations, and forwards the package to the PDC Executive Dean.
The Executve Dean review the recommendations and assuming concurrence:
Assistant Professors-The Executive Dean forwards the name(s) to USU Civilian Human Resources (CHR) to document the action. A faculty appointment letter is generated and returned to the newly appointed faculty for signature that acknowledgs acceptance of the appointment. The signed appointment letter is returned to the Executive Dean, then to CHR. A Faculty Certificate is then generated and returned to the newly appointed faculty member.
Associate Professors and Professors - The Executive Dean prepares a memo recommending appointment. The memo is forwarded to the Board of Regents (BOR) for consideration at their next quarterly meeting.
If there is concurrence by the BOR, they recommend approval to the President, USU. The President USU, signs an appointment memo which is sent to the Executive Dean and to CHR. A faculty appointment letter is generated and returned to the newly appointed faculty for signature that acknowledges acceptance of the appointment. The signed appointment letter is returned to the Executive Dean, then to CHR. A Faculty Certificate is then generated and returned to the newly appointed faculty member.
Promotion to a higher academic Rank (from Assistant to Associate Professor or from Associate Professor to Professor) is in no way related to or dependent on military promotion or the holding of a particular military rank.
The process and procedure to a higher academic rank is identacal to the description above for appoinment. However, since the rank of Assistant Professor is the entry level appointment for the PDC, there is no promotion to this rank.
Recomendation for promotion to a higher academic rank assumes there has been an increase in the quantity and level of accomplishment in a faculty members Statement of Scholarly Activities in one or multiple areas (Discovery and Integration, Teaching, Application and Institutional Citizenship), as described in Criteria for Evaluating Scholarly Activity (Instruction 1100D, pages 21-26 of Enclosure 2, Attachment 1-pg4). Note: Though it is assumed that a faculty member will hold an academic rank for a significant period of time while increasing quantity and level of accomplishment in their Statement of Scholarly Activities, there is no prescribed time requirement prior to nomination for academic promotion. As previously stated, academic promotionis based on increased quantity and level of accomplishment in a faculty member's Statement of Scholarly Activities and is unrelated to military rank or military promotion.